Overall Action Plan

ALL FPOS (OVERALL DASHBOARD)|Baseline
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Assessed Cohort: 17 FPOs
Total Identified Action Gaps: 981
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Indicator Question Action Plan Start Date Target Deadline
FPO Registration
Registration certificate available
Retrieve, laminate and file the original copy of the registration certificate in the "statutory records file" at the main office
30 May 2026 Not Set
Is the registration certificate displayed in office
Laminate & display a copy of the registration certificate in the main office
30 May 2026 Not Set
Does the FPO file its returns with the relevant agency regularly? (MCA/DCO)
Ensure returns are filed for the last 3 finanacial years with the relevant authority along with penalty (if applicable)
30 May 2026 Not Set
Is the FPO under any notice for non-filing of returns?
Enture pending returns are filed with relevant authority and penalty (if levied) are paid.
30 May 2026 Not Set
By laws/AoA-MoA copy available
Original copy of by laws or AoA-MoA to be filed in the "statutory records file" at the main office. Scan & store digital copies, share a set with the BoD and Auditor
30 May 2026 Not Set
Membership
Membership forms available
Copies of Membership form should be present at the main office ; filled membership forms should be filed separately in the 'statutory member record file' at the main office
30 May 2026 Not Set
Membership receipts available (fees & share capital)
Print a triplicate receipt book where original copy-member, duplicate copy-accounts filing, triplicate copy- 'statutory member record file'
30 May 2026 Not Set
Member data available -farmer details, land, production data etc (compiled from forms)
This should be maintained as a Membership database physical register in the main office as well as in an excel sheet in the office system
30 May 2026 Not Set
Share certificates issued
Issue share certificates if not issued already and file in the 'statutory member record file' at the main office
30 May 2026 Not Set
FPO level acknowledgement of share capital certificates
This acknowledgement has to maintained in the Membership database physical register
30 May 2026 Not Set
Equal or more than 50% active shareholding members
30 May 2026 Not Set
Institutional strength and governance
Does the BoD follow tenure rotation rules (tenure/director = 3 years with 1/3rd Board retiring every year)
30 May 2026 Not Set
Does the BoD meet at least once a month ?
Ensure the Board of Directors meet at least once in a month on a fixed day in the month (e.g. 3rd Friday of the month)
30 May 2026 Not Set
Do BoD meetings follow quorum? (at least 50% attendance)
Ensure all board meetings are conducted only when at least 50% (MACS FPO) of the Directors are present
30 May 2026 Not Set
Are BoD meetings documented?
Ensure all Board meetings for the next 6-8 months are documented properly in a separate register (only used for this purpose)
30 May 2026 Not Set
Is monthly financial update of the FPO shared in the BoD meeting?
30 May 2026 Not Set
Does the board sanction annual budget and business plan of the FPO?
30 May 2026 Not Set
Are the members organized into FPGs?
Organize the members into FPGs or Palle Sanghas
30 May 2026 Not Set
Is monthly financial update of the FPO shared in the FPG meeting?
Summary of receipt & payments (previous month) shared during FPG meetings
30 May 2026 Not Set
Are the BoD meeting minutes shared in FPG meetings?
Ensure summary of key decisions taken during BoD meeting (previous month) are shared during FPG meetings
30 May 2026 Not Set
Does each FPG has one or two leaders?
Identify & designate 2 leaders in FPGs
30 May 2026 Not Set
Are FPG meeting minutes compiled and discussed in Board meetings every month?
Ensure FPG leaders share summary (key points) of FPG meetings , concerned Director compiles and shares this during BoD meeting
30 May 2026 Not Set
Do all members undergo at least one round of member education w.r.t cooperative principles, roles and responsibilities etc in a year?
Ensure member eductation sesssions are held at regular frequency
30 May 2026 Not Set
Did the BoD members and staff of FPO undergo any training in the last two years? (w.r.t governance, business plan, accounting, quality management etc)
Ensure staff and BoD undergo comprehensive training on different aspects of FPO operations
30 May 2026 Not Set
Does the FPO conducts its AGM every year?
Conduct AGM for FY 25-26 before 30 September , 2026
30 May 2026 Not Set
Does the FPO distribute patronage bonus to its members every year?
A portion of the net profits (after financial audit) earned each year should be distributed as patronage bonus to the members based on decision taken by board of directors
30 May 2026 Not Set
Does the FPO prepare an Annual Report every year to be shared during AGM?
Prepare an anuual activity report for the FPO for the FY 25-26 before the AGM
30 May 2026 Not Set
FPO Staff
CEO
Ensure FPO has a suitable candidate as full-time CEO
30 May 2026 Not Set
Accountant
Ensure FPO has a suitable candidate as an accountant
30 May 2026 Not Set
Procurement Coordinator
Hire if required as per scale of operations and budget availability
30 May 2026 Not Set
Processing In charge
Hire if required as per scale of operations and budget availability
30 May 2026 Not Set
Warehouse in charge
Hire if required as per scale of operations and budget availability
30 May 2026 Not Set
Marketing Person
Hire if required as per scale of operations and budget availability
30 May 2026 Not Set
Others
An other business opportunities based on local context
30 May 2026 Not Set
Does the FPO pay the salaries of its staff? (at least one)
Strengthen FPO businesses to generate adequate revenue & margins, sufficient for paying salaries of its staff & other overheads
30 May 2026 Not Set
Compliance
PAN
Usually issued at the time of registration, apply in case FPO does not have already
30 May 2026 Not Set
TAN
Usually issued at the time of registration, apply in case FPO does not have already
30 May 2026 Not Set
GST No.
Apply in case FPO does not have already
30 May 2026 Not Set
FSSAI (Manufactures & Processing)
Apply in case FPO does not have already
30 May 2026 Not Set
Metrology
Apply in case FPO does not have already
30 May 2026 Not Set
AMC Trade Licence
Apply in case FPO does not have already
30 May 2026 Not Set
Professional Tax
Apply in case FPO does not have already
30 May 2026 Not Set
Seeds Licence
Apply in case FPO does not have already
30 May 2026 Not Set
NSC (If available)
Apply in case FPO does not have already
30 May 2026 Not Set
Fertilizer Retail License
Apply in case FPO does not have already
30 May 2026 Not Set
Panchayat / Municipal approval for input shop
Apply in case FPO does not have already
30 May 2026 Not Set
Assets
Is an Asset Register maintained?
Make sure FPO maintains an updated asset register in the required format
30 May 2026 Not Set
Warehouse / Godown
Lease if required
30 May 2026 Not Set
Destoner
Purchase if required & not already owned
30 May 2026 Not Set
Grader
Purchase if required & not already owned
30 May 2026 Not Set
Dehuller/Mill
Purchase if required & not already owned
30 May 2026 Not Set
Oil expeller
Purchase if required & not already owned
30 May 2026 Not Set
Pulveriser
Purchase if required & not already owned
30 May 2026 Not Set
Packing machine
Purchase if required & not already owned
30 May 2026 Not Set
Moisture meters
Purchase if required & not already owned
30 May 2026 Not Set
Grading tables
Purchase if required & not already owned
30 May 2026 Not Set
Pallets, crates
Purchase if required & not already owned
30 May 2026 Not Set
Sewing machine
Purchase if required & not already owned
30 May 2026 Not Set
Small commercial vehicle
Purchase if required & not already owned
30 May 2026 Not Set
Office furniture
Purchase if required & not already owned
30 May 2026 Not Set
Laptops
Purchase if required & not already owned
30 May 2026 Not Set
Accounts and Financial Management
Attendance register
Put in place, ensure it is maintained properly & is up-to date
30 May 2026 Not Set
Board Meeting Minutes Register
Put in place, ensure it is maintained properly & is up-to date
30 May 2026 Not Set
General Body Meeting Register
Put in place, ensure it is maintained properly & is up-to date
30 May 2026 Not Set
Wages Register
Put in place, ensure it is maintained properly & is up-to date
30 May 2026 Not Set
Staff Salaries register
Put in place, ensure it is maintained properly & is up-to date
30 May 2026 Not Set
Any accounting software used Tally, Zoho, SAP, others)
Put in place, ensure it is maintained properly & is up-to date
30 May 2026 Not Set
Purchase Bills
Put in place, ensure it is maintained properly & is up-to date
30 May 2026 Not Set
Purchase Register
Put in place, ensure it is maintained properly & is up-to date
30 May 2026 Not Set
Payments Vouchers
Put in place, ensure it is maintained properly & is up-to date
30 May 2026 Not Set
Sales Invoices
Put in place, ensure it is maintained properly & is up-to date
30 May 2026 Not Set
Sales Register
Put in place, ensure it is maintained properly & is up-to date
30 May 2026 Not Set
Receipt Vouchers
Put in place, ensure it is maintained properly & is up-to date
30 May 2026 Not Set
Stock Register
Put in place, ensure it is maintained properly & is up-to date
30 May 2026 Not Set
Cash Book
Put in place, ensure it is maintained properly & is up-to date
30 May 2026 Not Set
Bank Book
Put in place, ensure it is maintained properly & is up-to date
30 May 2026 Not Set
Batch reports
Put in place, ensure it is maintained properly & is up-to date
30 May 2026 Not Set
Bank statement file
Put in place, ensure it is maintained properly & is up-to date
30 May 2026 Not Set
Annual financial audit
Ensure auit is complete for FY 25-26 before August 2026
30 May 2026 Not Set
ITR report
Ensure ITR is complete for FY 25-26 before the deadline (October end)
30 May 2026 Not Set
GST Filing
Ensure GST returns are filed every month
30 May 2026 Not Set
Bank reconciliation
Ensure it is done every month & separate file is maintained
30 May 2026 Not Set
Has the FPO availed credit from financial institutions?
Avail first line of credit (if not availed already)-Cash credit limit/working capital loan from NBFCs, Banks
30 May 2026 Not Set
Is there an active loan?
30 May 2026 Not Set
Has the FPO defaulted on any loan?
30 May 2026 Not Set
Business Lines
Sale of seed
Plan to strenghen local seed systems, establishing end to end supply chain for diverse seed -Seed Centres
30 May 2026 Not Set
Farm tools and equipment rental services
Agriculture Service Centres
30 May 2026 Not Set
Farm tools and equipment sales
Agriculture Service Centres
30 May 2026 Not Set
Sale of fertilizers and pesticides
Not encouraged, pesticides should not be sold, can sell certain fertilizers at the most
30 May 2026 Not Set
Sale of farm consumables (tarpaulins, drip, fish nets etc)
Agriculture Service Centres
30 May 2026 Not Set
Sale of bio- inputs
Bio Input Resource Centres
30 May 2026 Not Set
Sale of animal feed
Bio Input Resource Centres
30 May 2026 Not Set
Other inputs
Bio Input Resource Centres
30 May 2026 Not Set
Aggregation and sales of members' produce -food crops eg cereals, oilseeds, pulses etc
Plan for bulk & retail sales of agri-produce based on variety, volumes & market demand
30 May 2026 Not Set
Aggregation and sales of members' produce -high value crops eg spices, coffee, cashew, pepper etc
Plan for bulk & retail sales of agri-produce based on variety, volumes & market demand
30 May 2026 Not Set
Aggregation and sales of members' produce -fresh products eg milk, eggs, vegetables, animals for meat etc
Plan for fresh value chains based on local potential and access to required infrastructure- collection centres, chilling units etc
30 May 2026 Not Set
Aggregation and sales of members' produce -value added products eg oils, flours, pre-mixes, snacks, honey etc
Plan for business in value added products based on local potential and processing infrastructure
30 May 2026 Not Set
Onward lending to farmers (farm, livelihood credit)
Plan for this like a specialized loan instrument targeted at NRM, farm development activities, monitor utilization end to end
30 May 2026 Not Set
Others
An other business opportunities based on local context
30 May 2026 Not Set
Market Linkages
Local markets
Evolve business strategy to tap this channel- products, packaging, price point, customer segments, sales & distribution, point of sales etc
30 May 2026 Not Set
Input shops/outlets
Plan for setting up Seed Centres, Agri Service Centres, Bio-input resource centres, these can be manged by individual entrepreneurs backstopped by FPOs
30 May 2026 Not Set
FPO partners
Plan to work with other FPOs, buying and selling activities
30 May 2026 Not Set
Corporate/Bulk buyers
Plan to target bulk buyers-traders, organized players in FMCG , bulk refers to >10 MT or one truckload
30 May 2026 Not Set
E-commerce, Digital marketing
Plan for retail (listing on the platform) or bulk sales to e-commerce companies
30 May 2026 Not Set
Own brand
Plan for own brand or whitelabelling for other brands
30 May 2026 Not Set
Business Processes
Participatory planning exercises conducted with members to understand crop systems, seasonality, requirement for services etc
To be conducted as part of FPG meetings or as special exercises 4 times every year -before and after the two seasons-Kharif & Rabi
30 May 2026 Not Set
Farm level sowing data for farmer members is collected before every season
Data collected in FPGs to be compiled and shared 15 days prior to start of sowing every season
30 May 2026 Not Set
Annual business planning
To be prepared by March every year for the next financial year, the time window coincides with the start of the main agriculture season. This should be approved by BoD
30 May 2026 Not Set
Procurement committee
A sub committee comprising of FPO leaders should be set up, responsible for meeting volume , quality and price targets with respect to the procurment plan
30 May 2026 Not Set